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Butler Traditional High School Band Boosters Inc.
Bylaws

Updated: April 2024

 

Article I: Name and Constituency

 

Section 1: The name of this organization shall be the Butler Traditional High School Band Booster, Inc. 

Section 2: The board shall serve all regardless of race, creed, age, sex, or religion.

Article II: Mission and Purpose

 

Section 1: To support and enhance the musical and personal development of the students in the Butler Traditional High School Band.

Section 2: To foster a positive and inclusive environment that encourages teamwork, discipline, and artistic growth.

Section 3: To provide the necessary resources and opportunities for young musicians to excel in their passion for music and performance.

Section 4: To promote a sense of pride and belonging within our band family, ensuring that every student reaches their full potential as performers, leaders, and responsible citizens.

Section 5: To promote a positive and strong communication system between the stakeholders.
 

Article III: Membership and Voting

 

Section 1: Eligibility: Membership in the Butler Traditional High School Band Booster shall be open to all parents, guardians, patrons, alumni, and band directors of students currently enrolled in the Butler Traditional High School Band and its feeder schools, both elementary and middle school.

Section 2: Voting Rights: Each member in good standing shall be entitled to one vote on each matter submitted to a vote of the members.

Section 3: Dues: Shall be determined annually by the Executive Committee in     collaboration with the Band Director(s).

 

Article IV: Officers

 

Section 1:  The officers of this organization shall be President, Vice President,     Treasurer, and Secretary. Officers must have a student that is currently enrolled in the Butler Band. The office of Treasurer may not be held by any current JCPS employee, per district regulations.

Section 2:     Officers are to be elected at the regular meeting in May and shall take office in June. If for some reason an officer is unable to fulfill the two year term, the Executive Committee may appoint a replacement or conduct a special election. The replacement appointee or winner of the special election will fulfill the remaining term requirements and will be eligible to run to serve a full two year term after they have fulfilled the responsibilities of the existing term.

Section 3:     No officer shall serve in the same office for more than a two year term, unless conditions stated in Section 2 apply.

Section 4:    A majority vote of members present at the May meeting shall constitute an election.

Article V- Duties of Officers

 

Section 1: The President shall preside at all meetings of this organization, appoint all standing committees and serve as an ex-officio member of all committees.

Section 2: The Vice-President shall assume all duties of the President in his/her absence. If the President is unable to fulfill the two year term, the Vice President shall become President for the unexpired term. 

Section 3: Treasurer

a. The Treasurer shall receive and deposit all funds of the organization and shall make all payments and disbursements by check signed by the President and Treasurer. In the case of an emergency or absence of either or both the President and Treasurer any two of the four officers may sign a check. To avoid any conflicts of interest, any member of the Executive Committee is not permitted to sign a check if said check is being issued in that individual's name.

b. The Band Director(s) or Treasurer must approve any Band Booster member purchase whether made by cash, check, credit card and/or charge account prior to purchase. If this approval process is not followed the purchase will not be reimbursed by the Band Boosters. Additionally, all purchases are required to be accounted for with valid and accurate receipts which will be tied back to the purchase.

Section 4:    The Secretary shall keep records and minutes of all meetings and attend to the correspondence (i.e., sympathy cards, thank you cards, etc.), including Executive Committee meetings.


Article VI- The Executive Committee

 

Section 1: The Executive Committee shall be composed of the Officers of this organization and the Band Director(s). Band staff are encouraged to participate in the Executive Committee as an at-large member. There shall be no compensation for officers of the organization.

Section 2: The Executive Committee shall have general supervision over the affairs of this organization.

Section 3: The Executive Committee shall have the authority to approve all    expenditures of the organization.

 

Article VII: Meetings

 

Section 1: The Band Boosters shall meet monthly during marching band season and as

Section 2:     Special Meetings: Special meetings may be called by the director or by the majority vote of members.

Section 3: The executive committee shall meet as needed. 

 

Article VIII: Finances

 

Section 1: Budget: The band director, in consultation with the Executive Committee, shall develop an annual budget outlining anticipated expenses and revenue sources.  This budget shall be provided to the school administration.

Section 2: Fundraising: The band may engage in fundraising activities to support its programs and activities. 


Article IX: Amendments

 

Section 1:    These bylaws may be amended by a two-thirds majority vote of the members, provided that written notice of the proposed amendment(s) has been given to all members at least two weeks prior to the vote.

 

Article X: Dissolution

 

Section 1:    In the event of the dissolution of the Butler Traditional High School Band Boosters, any remaining assets shall be distributed to the finance office of Butler Traditional High School, designated specifically for use by the band programs.

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